Our privacy policy

Privacy Policy for employees, job applicants and independent contractors of Meet Recruitment.

 

1.             INTRODUCTION

1.1          In this Privacy Policy:

1.1.1            references to weus or our means Meet Recruitment Inc., a New York corporation, with a registered office located at 44 Montgomery St., San Francisco CA 94104; and

1.1.2            references to you or your means the person employed, engaged or applying to be employed or engaged by us.

2.             PRIVACY POLICY

2.1          This Privacy Policy notifies you about the type of personal information we collect and the business and commercial purposes for which we use your personal information in the course of your employment, job application or engagement as an independent contractor.

2.2In this Privacy Policy where we use the words personal information we use these words to describe information that is about you and your household and from which you can be identified.

 

2.3If we have obtained your personal information for purposes unrelated to your employment, job application or engagement as an independent contractor (e.g., for marketing purposes), please see our Privacy Policy located at [] for further information on how we collect, use and share such information and your rights regarding such information.

 

2.4Nothing in this Privacy Policy will create a contract for guaranteed or continued employment or term of engagement.  

 

3.             WHAT PERSONAL INFORMATION DO WE COLLECT ABOUT YOU?

3.1          We may collect and use personal information about you in the course of your employment, job application and engagement as an independent contractor.  The categories of personal information that we may collect includes without limitation:

3.1.1Identifiers.  This includes without limitation your real name, alias, postal address, unique personal identifier, online identifier, internet protocol (IP) address, account name, email address, telephone number, birthdate, or other similar identifiers. 

3.1.2Sensitive Personal Information.  This includes without limitation information concerning your health (for example, where we need to accommodate a disability or illness), diversity-related sensitive personal information (such as gender, race or ethnicity), government ID (for example, social security number, driver’s license number, passport number), account log-in information (including combination with any required security or access code, password, or credentials allowing access to an account), financial account information (to set up direct deposits for payroll or fee payment purposes), precise geolocation, and contents of your work mail, emails and text messages.  

3.1.3Categories of Personal Information Described in Section 1798.80(e) of the California Customer Records Act.  This includes without limitation copies of your signature, physical characteristics or description, state identification card number, insurance policy number, education, employment, employment history, bank account number or any other financial information, medical information, health insurance information, and other information that identifies, relates to, describes, or is capable of being associated with you.  

3.1.4Characteristics of Protected Classifications under California or Federal Law. This includes without limitation information about your race, color, religion, sex/gender, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, requests for family care or pregnancy disability leave, requests for leave for you own serious health condition, and age (over 40).  

3.1.5Internet or Other Electronic Network Activity Information.  This includes without limitation your browsing history, search history, and information regarding your interaction with an internet website, application, advertisement, and our Wi-fi. It also includes all electronic files, messages, and other digital archives and electronic communications stored on our computers, laptops, tablets, phones, desktops, websites, work emails and other equipment and software (collectively, "Technology Resources"). 

3.1.6Geolocation Data.  This includes without limitation, information that can be used to identify your location or the physical location of your use of our Technology Resources.   

3.1.7Audio, Electronic, Visual, Thermal, Olfactory or Similar Information. This includes without limitation security video surveillance technology at our properties or workplaces, video recordings and photos of you at our sponsored events or promotional affairs, voice messages left on our voice mailbox(es), phone conversations recorded for quality control, training or customer service purposes, photos of you for our records and files, and your body temperature or other similar information in connection with our illness prevention protocols. 

3.1.8Professional or Employment-Related Information.  This includes without limitation your current or past job history, employee status and title, performance evaluations, language skills, professional qualifications, clients you have worked or currently work with, work schedule, job assignments, portfolio, hours worked, training and development information, disciplinary and counseling information, termination information and any other information included in your CV, resume or job application. 

3.1.9Educational Information.  This includes without limitation your education level, degrees, honors, GPA, schools attended, indirect maiden name, and other information that is not publicly available personal information as defined in the Family Educational Rights and Privacy Act.

3.1.10Inferences Drawn From Your Personal Information. This includes without limitation your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, aptitudes, decisions, and actions as it relates to your employment, job application/interview, or engagement as an independent contractor. 

3.1.11COVID-19 Screening Information.  This includes without limitation, whether you have experienced any symptoms associated with Covid-19, whether you have tested positive for Covid-19,  whether you have been in contact with someone who has been recently showing symptoms of Covid-19 or tested positive for Covid-19, your body temperature, your recent travel information, or whether you have received or plan to receive the COVID-19 vaccination and any applicable exemption thereof.

3.1.12Other Categories of Personal Information that Relates to or is Reasonably Capable of Being Associated With You.  This includes without limitation information about your proof of entitlement to work in the U.S. (including copies of working visas), members of your household, emergency contact information, health care and benefit selection and related information, workplace accident and illness information, health insurance policy information, vehicle information (e.g., the model, year and license number), and other information that may be reasonably linked, directly or indirectly, with you or your household.

3.2          Personal information does not include information that is lawfully made available from federal, state, or local government records, or information that we have a reasonable basis to believe is lawfully made available to the general public by you or from widely distributed media; or information made available by a person to whom you have disclosed the information to and you have not restricted such information to a specific audience. 

4.             HOW WE COLLECT YOUR INFORMATION?

We may collect your personal information in the following ways: 

4.1          Information that you provide to us

(a)in the course of communications between you and us (including by phone, email or otherwise);

(b)when you submit your letter of application and/or CV to us or as we negotiate your employment or independent contractor agreement (including directly by email or in person as a hard copy);

(c)when you fill in forms for us as part of your employment, application or engagement as an independent contractor (including during the recruitment process); and

(d)via our social media pages, other social media content, tools and applications.

4.2          Information we collect from you 

(a)information contained in and records of communications between you and us, including emails, letters and text messages.  We may also record calls between us for training, monitoring and quality control purposes; and

(b)information that you have supplied to us which you obtained from the Disclosure and Barring Service. 

4.3          Information we receive from other sources

(a)information we obtain from publicly available sources such as job boards, Facebook and LinkedIn; and

(b)information we obtain from individuals who you have told us we can contact to obtain a reference from and/or who are listed as referees in your CV, resume, application or other written agreement.

4.4          Information from monitoring

We may 

5.             INFORMATION ABOUT THIRD PARTIES

5.1          In the course of your employment, application process to become an employee, or engagement to become an independent contractor, you may provide us with personal information relating to third parties.  This includes personal information about your referees (such as their name, postal address, email address, telephone number and employment information).

5.2          We will use this personal information in accordance with this Privacy Policy, including to confirm the professional or employment related information you provided us.  If you are providing personal information to us relating to a third party, you confirm that you have the consent of the third party to share such personal information with us and that you have made the information in this Privacy Policy available to the third party.

6.             HOW DO WE USE THE PERSONAL INFORMATION WE COLLECT ABOUT YOU?

6.1          We use your personal information in the course of your employment, job application and engagement as an independent contractor and after you have ceased to be employed, engaged, or considered to be employed or engaged by us.  In particular, your personal information will be used by us, our service providers, and disclosed to third parties for some of the following specific business and commercial purposes set out in the table below.  For each of these purposes, we have set out the legal basis on which we use your personal information.

Purpose

Legal Basis

To communicate with you and other individuals.

This is in our legitimate interests to enable us to operate our business.

To manage you and our workforce (including recruitment, appraisals, performance management, managing sickness leave and providing employment references).

This is in our legitimate interests to enable us to improve and develop of our business operations.

To carry out our obligations arising from any contracts entered into between you and us or in preparation of entering into a contract with you.

This is to perform a contract between you and us or in our legitimate interests.

To notify you about changes to your terms of employment or engagement as an independent contractor, or if we have chosen to hire or further consider you for a job opportunity.

This is in our legitimate interests to enable us to improve and develop of our business operations.

To improve the quality of our training and outreach.

This is in our legitimate interests to enable us to enhance, modify and personalise the training we provide to you.

To manage complaints, feedback and queries.

This is in our legitimate interests to enable us to improve and develop of our business operations.

To comply with any audit, legal or regulatory obligations (including under employment laws) or objectives.

This is in our legitimate interests to enable us to operate our business. We do this for compliance with legal obligations to which we are subject.

To detect security incidents, to troubleshoot and debug errors and to maintain the quality or safety of our Technology Resources.   

This is in our legitimate interests to enable us to improve and develop of our business operations.

To enable or effect, directly or indirectly, a commercial transaction (e.g., sharing your name to clients for customer service purposes in in connection to a merger and acquisition transaction). 

This is in our legitimate interests to enable us to operate our business.

 

 

6.2          Where we process your personal information on the legal basis of our legitimate interests (as set out in the table above), we have carefully considered and assessed your rights and freedoms which require protection of your personal information in respect of each specific purpose.  Having undertaken this assessment, we have determined that our legitimate interests in respect of each specific purpose do not override your fundamental rights and freedoms, taking into account your reasonable expectations based on your employment.  For further information about how we have balanced your rights and freedoms against our legitimate interests, please contact us using the details at paragraph 9 below.

6.3          We may be required to obtain your personal information to comply with our legal requirements, to enable us to fulfil the terms of our contract with you or in preparation of us entering into a contract with you.  If you do not provide the relevant personal information to us, this may impact on our ability to perform our obligations to you as your employer or potential employer, or as otherwise prescribed in a written agreement between us, as applicable.

6.4          We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

6.5          Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

7.             WHO MAY WE DISCLOSE YOUR PERSONAL INFORMATION TO? 

7.1          We share your personal information with the following third parties, for the purposes described below:

7.1.1            Our team, affiliates, business partners, service providers (including payroll and IT systems suppliers) and sub-contractors for the performance of any contract we enter into with you;

7.1.2            our professional advisors (including accountants and lawyers) that assist us in carrying out our business activities;

7.1.3            our clients who we provide consultancy services to; and

7.1.4            external agencies and organisations (including the police, the relevant local authority, and other law enforcement agencies) for the purpose of complying with applicable legal and regulatory obligations.

7.2          We will also disclose your personal information to other third parties, for example:

7.2.1            in the event that we sell or buy any business or assets, we will disclose your personal information to the prospective seller or buyer of such business or assets; 

7.2.2            if we or substantially all of our assets are acquired by a third party, personal information held by us will be one of the transferred assets; and

7.2.3            if we are under a duty to disclose or share your personal information in order to comply with any legal obligation.

7.3          All our employees, service providers and other entities in the Meet group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our service providers to use your personal information for their own purposes, unless the personal information is first anonymised. We otherwise only permit them to process your personal data for specified purposes and in accordance with our instructions.

8.             HOW LONG WILL WE KEEP YOUR PERSONAL INFORMATION

8.1          We will only keep your personal information for as long as is necessary to fulfil the purposes we collected it. In determining the appropriate period for the retention of your personal information we use the following criteria:

8.1.1            the period for which processing of your personal information is necessary for the relevant purpose set out in this Privacy Policy or is otherwise permitted in accordance with applicable data protection laws; or

8.1.2            the period required by any law or regulation which applies to us, 

whichever is the longer period. 

9.             CHANGES TO OUR PRIVACY POLICY

Any changes we make to this Privacy Policy in the future will be posted on this page and, where appropriate, we will give you reasonable notice of any changes.

10.          QUERIES

10.1        If you have any questions regarding this Privacy Policy or the way we use your personal information, please contact Meet’s Head of Operations by:

10.1.1         telephone on +1 628 225 1200

10.1.2         email at help@peoplewithchemistry.com; or

10.1.3         post at 425 California Street, Suite 600, San Francisco, California

 

This Privacy Policy was last updated in February 2022.

Meet Recruitment 2022. Meet Recruitment Ltd., Meet Recruitment Inc. and Meet Personalberatung GmbH are all subsidiaries of Meet Group (No. 13556131) a company registered in England and Wales at Irongate House, 22-30 Dukes Place, London, EC3A 7LP.
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